Constitution of the Scottish Hellenic Society (Glasgow)

adopted at the AGM of April 12, 2006

 The Society shall be called the Scottish Hellenic Society.

1. The objects of the Society shall be to promote and encourage mutual interest in Greek and Scottish culture, life and thought both past and present, and to provide opportunities for social contact between its Scottish and Greek members.
2. All persons interested in the objects of the Society shall be eligible for membership and shall become members on payment of the current annual subscription.  Students and pupils of Secondary Schools may be admitted to the Society at a reduced fee.
3. The Officers of the Society shall be the Chairman and Vice-Chairman, the Secretary and the Treasurer,  all of whom shall be elected by the members at the Annual General Meeting and shall retire after a maximum of three continuous years of service in the case of the Chairman and Vice-Chairman, five in the case of the Secretary and Treasurer.  The Annual General Meeting shall have the right to elect Patrons, Honorary Presidents and Honorary Vice-Presidents.  The Honorary Presidents and Honorary Vice-Presidents shall be given notice of all Executive Meetings and may attend in an advisory capacity.
4. The society shall be managed by an Executive Committee consisting of the Officers of the Society, the immediate past Chairman for the ensuing year only, and up to twelve ordinary members.  Ordinary members shall retire after a term of three years.  The Executive Committee shall have powers to fill casual vacancies by co-option until the next Annual General Meeting.  Should an ordinary member resign before the end of his/her term, and shall thereafter not be eligible for re-election until twelve months have elapsed.  Members elected to the Executive Committee should have subscribed for at least one year to membership of the Society before being nominated for election at the next Annual General Meeting.
5. The Executive Committee shall appoint from among its members a Social Convenor and shall have the duty of appointing a Social Committee.  The Social Convenor with the Social Committee shall have the duty of organising  the social functions of the Society.  The Executive Committee shall have the right to appoint such other sub-Committee as they think fit, Convenors being directly responsible to the Executive Committee for the conduct of the affairs of the Sub-Committee.
6. There shall be an Annual General Meeting at which a report of the previous year’s proceedings and the accounts shall be presented for approval, and at which  election of Officers and of such members as are required to fill the vacancies made by rotation of the ordinary members shall take place.  At least three weeks notice of the Annual General Meeting and of an extra-ordinary meeting shall be given.  Nominations for election to the Executive Committee should be sent to the Secretary prior to the Annual General Meeting.
7. The Executive Committee shall meet as required.  It shall be the duty of the Executive Committee to prepare the Syllabus for the ensuing Session.  The Secretary shall keep proper records of such meetings.  The Executive Committee shall determine the amount of the annual subscription and shall ensure that the Treasurer keeps books and accounts of all the funds received and expended.  Operations on the Society’s bank account shall be by the Treasurer along with one other Officer of the Society.
8. All funds and property shall be used solely for the promotion of the objects of the Society and in the event of dissolution shall be returned to the subscribers and donors.
9. Alterations to the Constitution may be made at the Annual General Meeting on due notice given, provided that they are approved by at least two thirds of the members present at the meeting.

NB This Constitution supersedes the Constitution first approved in April 1977 and amended in November 1979, April 1986 and April 1988